Legal
Privacy Policy
How GIPA Services Limited collects, uses, and protects your personal information in accordance with UK data protection law.
Introduction
GIPA Services Limited (“we”, “us”, “our”) is a private limited company registered in England and Wales, with its registered office at 6 Glen Way, Oadby, Leicester, LE2 5YE, United Kingdom. We are committed to collecting personal data in accordance with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.
This Privacy Policy explains how we collect, use, store, and safeguard personal information obtained through our website and recruitment processes. For the purposes of data protection legislation, GIPA Services Limited acts as the data controller in respect of personal data collected via this website.
The Personal Data We Collect
We collect professional and personal information directly from individuals who contact us or apply for employment opportunities. This information is voluntarily provided and may include:
- Name and residential address
- Email address and telephone number
- Driving licence information and experience details
- Employment history contained within submitted CVs
- Availability and right to work confirmation
- Any additional information voluntarily provided
We do not intentionally collect special category data unless it is voluntarily included within recruitment documentation.
How Personal Data is Collected
Personal data is collected when you submit a contact enquiry, apply for employment through our driver application form, upload supporting documentation, or communicate with us via email. Where we are required to collect personal data by law or under the terms of a potential employment arrangement and you fail to provide that data, we may be unable to progress your enquiry or application.
Lawful Basis for Processing
We process personal data in accordance with Article 6 of the UK GDPR:
- Recruitment applications are processed on the basis of your consent and our legitimate interest in assessing suitability for employment.
- Contact enquiries are processed on the basis of our legitimate interest in responding to business communications.
Where processing is based on consent, you have the right to withdraw that consent at any time.
How We Use Personal Data
- Responding to enquiries
- Assessing and processing driver applications
- Communicating recruitment decisions
- Maintaining necessary administrative records
- Protecting our website from misuse or malicious activity
We do not use personal data for marketing purposes.
Data Security
We implement appropriate technical and organisational measures to safeguard personal data against unauthorised access, alteration, disclosure, or loss.
- Encrypted HTTPS data transmission
- Secure cloud-based database systems
- Access controls limited to authorised personnel
- Secure document storage solutions
- Rate limiting and automated abuse protection
We maintain internal procedures to manage suspected personal data breaches and will notify affected individuals and regulators where required by law.
Data Retention
Personal data is retained only for as long as necessary to fulfil the purposes for which it was collected. Driver application data is retained for up to six months following submission unless employment is offered, after which relevant employment policies apply.
Your Rights
- Request access to your personal data
- Request correction of inaccurate data
- Request erasure of personal data
- Restrict or object to processing
- Withdraw consent
- Lodge a complaint with the ICO
Further information is available at www.ico.org.uk.
Changes to This Policy
We may update this Privacy Policy from time to time to reflect changes in legal, technical, or business developments. Any updates will be published on this page with an updated revision date.
Contact Us
If you have any questions regarding this Privacy Policy or wish to exercise your data protection rights, please contact:
Last updated: 4 September 2026